For Artists

COVID-19 Update for Artists
August 4, 2020
Please view this year's Artist Benefit Package and Key Dates & Deadlines through the links below for full details on participating in the 2020 Eastside Culture Crawl. 

2020 FESTIVAL - Artist Benefit Package
2020 FESTIVAL - Key Dates & Deadlines

 

 FESTIVAL DATES

November 2-9       Virtual Preview Week

November 12-15  Open Studios
                                    
Thurs & Fri: 5pm–10pm  /  Sat & Sun: 11am–6pm

November 19-22  Open Studios
                                    
Thurs & Fri: 5pm–10pm  /  Sat & Sun: 11am–6pm

We are offering extended festival dates this year to provide a greater opportunity for as many visitors as possible to safely attend limited, in-person studio visits. Artists are not required to open their studios for both weekends to participate in the 2020 Crawl (see the Artist Benefit Package for further details). 


 

REGISTRATION DATES

Given the challenges of this year, we will continue to offer the Early Bird Registration Fee for artists until the program registration deadline on September 14th, 2020.
Any artist who has already paid the regular registration fee will be issued a refund for the difference. 

EARLY BIRD FEE
$145 
+ GST
April 20 – September 14, 2020


REGULAR FEE
$185 
+ GST
After September 14, 2020

* We highly recommend artists register before September 14 * 
Many features of this year’s Crawl will be unavailable to artists registering after this date. See 2020 Key Dates & Deadlines for full details. 
 


How To Register


For RETURNING artists

If you are a returning artist your online presence is deactivated as of April 20, 2020
Once you have registered your artist profile will be back online

  1. PAY THE MEMBERSHIP FEE
    Login to your account to register online.  To pay by cheque or e-transfer see payment instructions below 

  2. UPDATE YOUR ARTIST PROFILE
    Login to your account to update your artist profile if needed
    If you do not fill out your online artist profile you will not be listed online or in the program


For NEW Artists

  1. CREATE A NEW ACCOUNT
    Create a new account on the Crawl website here 

  2. SUBMIT A NEW ARTIST APPLICATION
    Login to your new account and you will land on the New Artist Application form
    Please review the eligibility criteria at the bottom of this page before submitting your application
    Applications can take several days to process so make sure to submit well in advance of deadlines
    The deadline to submit a new artist application is November 13 at 5pm

  3. PAY THE Participant FEE
    If your application is approved you will be able to proceed to register as a Culture Crawl artist
    Login to your account to register online or follow the link in your approval email
    To pay by cheque or e-transfer see the payment instructions below

  4. COMPLETE YOUR ARTIST PROFILE
    Login to your account to fill out your artist profile 
    Once you have filled out your online artist profile you will appear in our online artist listings
    If you do not fill out your online artist profile you will not be listed in the print program


Payment
If you wish to make other payment arrangements, such as cash, contact us at admin@culturecrawl.ca or 778-379-4545


Online Payment
  • Login to your account to pay online
  • If you pay online your Culture Crawl registration will automatically be activated
  • Online payment is via PayPal (through PayPal you will also have the option to pay by credit card)
  • When making your online payment, please make sure to enter the same email address that is associated with your Crawl artist account.
  • To ensure accuracy for listings, website search, membership list and payment, please use one form for each artist registering and make payments seperately.  

E-Transfer
  • If you pay by e-transfer it will take a few days to manually activate your registration
  • Please send your payment to admin@culturecrawl.ca
  • Please email the answer to the security question to admin@culturecrawl.ca along with your name and the email address associated with your Crawl artist account

Paying By Cheque
  • If you pay by cheque it will take a few days to manually activate your registration
  • Please make cheques payable to ECCS
  • Please include a note with your name and the email address associated with your Crawl artist account
  • Cheques may be mailed to or dropped off at either of these 2 locations:

716 E Hastings St
Vancouver, BC  V6A 1R5
Please note: our office is currently closed to the public. If dropping off, please put payment through the mail-slot (to the left of the door under the window).

#108-1000 Parker St
Vancouver, BC  V6A 2H2
Please note: 1000 Parker is currently closed to the public so you will only be able to access the building if you are a tenant there. If you are dropping off, slide your payment under the door of suite 108.  

Refunds
  • The registration refund deadline is September 4, 2020
  • There will be a $35 administration processing fee
  • To request a refund contact us at admin@culturecrawl.ca or 778-379-4545



Assistance

If you have any questions and/or technical difficulties please contact us at 778-379-4545
 or admin@culturecrawl.ca


Eligibility Criteria


The Eastside Culture Crawl festival is focused exclusively on professional artists in their own studios, producing unique works of art. The Selection Committee is guided by standards of professionalism similar to, for example, Canadian Artist Representation/Le Front des artistes canadiens (CARFAC), the Canada Council, and the Craft Council of British Columbia (CCBC). 

IF YOU HAVE ANY QUESTIONS about whether you are eligible to participate in the Culture Crawl, please contact the Eastside Culture Crawl administration. We will be happy to review the intent of the Crawl festival, and determine if you are eligible. If necessary, we will consult your artistic peers who are Crawl eligible to review your particular situation.

  1. To be a participating artist in the Eastside Culture Crawl your studio must be within our boundaries - Columbia Street to Victoria Drive & First Ave to the waterfront.
  2. You may not sublet or rent out your studio to others during Crawl hours.  The Eastside Culture Crawl is a public studio visit with artists in their own workspace.
  3. Your artwork must be one of a kind and created by you. Mass produced work is ineligible. Consumable, disposable, and perishable items (such as food manufacturers, culinary arts, plants, candles, soap, etc.) are ineligible.
  4. You can only promote and sell work you have created.
  5. Each artist registers individually regardless of whether the work is a collaboration, collective etc. If you are operating under a business name and/or collective with more then one artist, each artist must register.
  6. The Eastside Culture Crawl does not allow you to serve alcohol during Crawl hours.
  7. You must be open during all the Crawl hours and be present in your studio for the full 4 days of the festival.
  8. You must be 18 years of age and over
  9. If your studio is in a residential apartment building you must obtain permission from the building manager.  If you do not have a separate/private entrance you must have someone at the door to let people in and walk them to your studio.  
  10. See the Artists Agreement for further details and responsibilities.  This must be read and agreed to before you can register for the Eastside Culture Crawl.

Key Dates for 2020


September 4
  • Refund deadline
    You may request a refund up to Friday, September 4, 2020. We are unable to offer a refund after this date as there are significant advanced fixed costs we have committed to in order to successfully deliver the festival this year. All refund requests received on September 4, 2020 or prior will be honoured, less the $35 admin processing fee, and refunds will be issued in the form of payment they were received. To request a refund please email admin@culturecrawl.ca

September 14    
  • Early Bird Fee Deadline

  • Program Deadline
    You MUST register and complete your online artist profile by September 14 to be included in the program & virtual catalogue. We highly recommend artists register before September 14 (see note in orange under Registration Dates above). 

  • Media Relations Checklist Deadline
    Deadline to submit your information to the Crawl's publicity team for media consideration.  A media relations form will be sent out to all artists. 
     

October 2  
  • Building Intake Form Deadline *NEW*
    Buildings with artist studios that wish to open to the public for limited in-person studio visits MUST complete our intake form by October 2. This will be sent to building reps in the coming weeks. 

 


Why Participate

  • Welcome visitors to your studio
  • Expand your fanbase by introducing your art to festival attendees
  • Deepen your relationship with fans by telling them about your creative process, work and answering their questions
  • Create a lasting memory. People are more likely to promote an artist they’ve met and liked

*Please note that selling work is an artist's choice and responsibility

 

Reach a large audience

  • Get discovered by 80,000+ website visitors and 45,000+ festival attendees
  • Benefit from over $100,000 worth of media coverage
  • Use a discounted rate when advertising in the Georgia Straight
  • Promotion via 25,000 copies of a professionally designed, printed and distributed program guide
  • Eligibility for preview shows 
  • Individual artist page on the Crawl website
  • Eligibility for promotion via the Crawl's social media channels (9500 Facebook fans, 6000 Twitter followers, 8700 Instagram followers, and 3000 email subscribers)

 

Other benefits

  • Membersip in the organization
  • Join a community of professional artists who inspire and support each other
  • Participate in artist development workshops offered throughout the year
  • Participate in the Studio 101 program for elementary school students
  • Benefit from the advocacy work the Eastside Culture Crawl staff and volunteers do